Privacy Policy

Effective Date: July 28, 2026

WaEPOS is committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how the WaEPOS Electronic Point of Sale (EPOS) System collects, uses, stores, and protects your information.

1. Information We Collect

Our EPOS System may collect the following information:

• Customer names (where applicable)
• Contact information (email address and phone number)
• Billing and payment information
• Purchase and transaction history
• Loyalty program information
• Employee login details
• Device and system usage information
• IP addresses and system logs

2. How We Use Your Information

We use the information we collect to:

• Process sales and payments
• Generate receipts and invoices
• Manage customer accounts and loyalty programs
• Maintain inventory and sales records
• Improve our products and services
• Provide customer support
• Detect and prevent fraud
• Comply with legal and regulatory obligations

3. Payment Information

Payment transactions are processed securely through approved payment service providers. WaEPOS does not store complete payment card information unless required by law or securely managed in accordance with applicable payment security standards.

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, alteration, or disclosure. Access to personal data is limited to authorized personnel who require it to perform their duties.

5. Data Sharing

We may share your information only with:

• Payment processing providers
• Cloud hosting providers
• Technical support and software maintenance providers
• Government or regulatory authorities where required by law

We do not sell or rent your personal information to third parties.

6. Data Retention

We retain personal information only for as long as necessary to:

• Complete transactions
• Meet legal, tax, and accounting obligations
• Resolve disputes
• Enforce our agreements

When personal information is no longer required, it is securely deleted or anonymized.

7. Your Privacy Rights

Depending on applicable laws, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Object to or restrict certain processing activities
• Request a copy of your personal data
• Withdraw consent where processing is based on your consent

8. Cookies and Analytics

If the WaEPOS platform includes web-based management portals or customer-facing services, cookies and similar technologies may be used to improve functionality, analyze usage, and enhance the user experience.

9. Third-Party Services

WaEPOS may integrate with third-party services such as payment gateways, accounting software, inventory management systems, delivery platforms, and cloud hosting providers. These third parties are responsible for handling data in accordance with their own privacy policies.

10. Children's Privacy

WaEPOS is intended for business use and is not designed to collect personal information from children. We do not knowingly collect personal information from individuals below the minimum age required by applicable law.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted with a revised Effective Date. Continued use of the WaEPOS System after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Us